Key Communicators Meeting / 1.13.21
Agenda
- Special Guests: Travis Mollohan and Rocco Fucillo, Legislative Update
- University Update: Sharon
- Legislative Communications: Ann Berry
- Vaccine Distribution and Protocols from the State: Tara Scatterday
- Vaccine Distribution and Protocols for the University: Erin Newmeyer
- Day of Giving: Bill Nevin
- Enrollment Update and Upcoming Events: George Zimmerman
- Share from the Zoom Floor
Presentations and Handouts
University Update by Sharon Martin
Return to Campus: Spring 2021
- Email was distributed on Monday; please be familiar with the information
- Return to Campus Conversation on Thursday, Jan. 14 at 10 a.m.
- Faculty, staff and students who may be on campus this semester must be tested
- Students attending in-person classes will be required to have a negative test
- The Daily Wellness Check is no longer required for the majority
- Revised isolation and quarantine procedures
- Refresh Series returns
- All info updated on the Return to Campus website Vaccine update
- May Commencement: The events team is reviewing options. More to come.
- Maymester: discussions underway
Planning for Fall 2021
- Planning to be back on campus in person this fall; anticipate masks, physical distancing
- More to come
University Transformation
- Charge at the December 2020 Board of Governors Meeting
- Process being finalized
- Communications will be key
Remote Worker Program
- Announced in October 2020
- Partnership with the State
- Launch in February 2021
Martin Luther King Jr’s Day of Service Programming
- Deesha Philyaw, ”The Secret Lives of Church Ladies”
- Thursday, Jan. 14 at noon; cbc.wvu.edu for zoom details
- Integrating Allyship as a Catalyst for Change
- Monday, Jan. 18 from 2-3:30 p.m.; panel of speakers; watch Enews
Key Comm Meetings for 2021
- Continue to meet by zoom until further notice
- Guest speakers being put back in rotation; send suggestions or requests
- More sharing from fellow communicators
- Retreat tentatively planned for the fall
Undergraduate Enrollment and Recruiting
Enrollment Landscape
- High school students continue to have challenges with taking SAT and ACT tests
- Virtual and hybrid learning environments have provided new challenges with resources and time management
- With a focus on navigating the high school environment college applications are trending down across the nation
- FAFSA filing rates continue to remain lower than previous years nationwide
- WV filing rates are running behind national rates
- PROMISE Scholarship and WVInvest require students to file a FAFSA
- WVU Extension, HEPC, and the UR/EM are exploring ways to reach into the community to demonstrate the importance of applying to college
Enrollment Review
- Instate applications continue to be the main area of concern
- Applications from target schools where the university has higher yield have been recovering more quickly
- Nonresident applications are coming closer inline with last year
Current Outreach to Students
- Added messaging for application generation post January
- Increased digital advertising and social media outreach
- Regional recruiters are actively scheduling appointments with prospective students
- Student Communication Center will reopen at the beginning of the semester. Last semester they attempted 32,443 calls and completed 8,924 to prospective students
- Continuing with virtual events for the spring
- Next events include Honors specific programs that replaced our Distinguished Scholars on campus programming
- AUA and Open House programs will continue for the spring
COVID-19 Tests
Self-Swab Instructions
- Walk toward the registration table. Check in and use the provided hand sanitizer.
- Move to the side of the table to receive your registration packet.
- Wait to be signaled to the testing area. Then move toward the end of the table in the testing area.
- Verify your name and date of birth are correct on the sheet inside the registration packet.
- Place the contents of the registration packet on the table in front of you. Your registration packet will contain one swab packet, one collection tube and a test result card.
- Leave the test result card and collection tube on the table and pick up the swab packet.
- Open the swab packet from the end with the notch marked “Peel Here.” Be careful not to touch the tip of the swab.
- Lower your mask. Insert the tip of the swab approximately one inch into one of your nostrils.
- Rotate and twirl the swab in the nostril for 10-15 seconds. Then do the same with the other nostril.
- While holding the swab, be careful not to touch the tip. Pick up the collection tube and unscrew the top. B e careful not to spill the liquid in the tube. Insert the swab into the tube.
- Note the notch (break line) on the collection swab. Bring the notch to the top of the tube, secure the swab in the tube then snap off the swab at the notch.
- Firmly screw on the top of the collection tube. Be careful not to spill any of the liquid inside.
- Place the collection tube inside the bag. Then seal the bag.
- Take your test result card from the table. Then deposit your test bag into the red container. Secure your test result card and use the provided hand sanitizer.
- Follow the exit signs to leave the testing area.
Keep your test result card safe and follow the instructions to view your
results online.
Antigen Test Information
IMPORTANT INFORMATION ABOUT YOUR COVID-19 ANTIGEN TEST
You received a rapid antigen test for COVID-19 today. Although this type of
test is less accurate than a PCR test, it is the quickest way to identify
those who may be infected with COVID-19 and allows you to quickly isolate
and help prevent spread to others.
If you are currently having symptoms consistent with COVID-19, you will need
to isolate away from others while awaiting your test results.
IF YOUR TEST IS POSITIVE
You will be contacted within the next few hours concerning your test results.
- If you are having symptoms consistent with COVID-19, you will be instructed to isolate and follow the guidelines established by WVU.
- If you are not having symptoms, you may be instructed to return for a confirmation PCR test.
IF YOUR TEST IS NEGATIVE
You will not be contacted unless you indicated you were having symptoms consistent
with COVID-19 at the time of the test.
- If you are having symptoms consistent with COVID-19, you will be given instructions to isolate and have a confirmatory PCR test performed within the next 24 hours.
- If you are not having symptoms, you will be monitored with additional rapid antigen tests over the next several days/weeks. If you should develop symptoms, you should call WVU Student Health Services (304-285-7200) immediately for additional instructions.
Please provide your current contact phone number at registration so you can
be contacted immediately with any test results or new information. You
can also review your results by going to the website on the result card
you received and entering the barcode number on the card. Under all circumstances,
you should continue to practice safe physical distancing, hand and cough
hygiene, wear a mask or face covering at all times and monitor your symptoms
each day. If you have questions, you can contact:
WVU Student Health Services | 304-285-7200 | Monday through Friday,
8 a.m. to 8 p.m. and Saturday 10 a.m. to 4 p.m.
Shared Services | 304-293-6006 |
SharedService@mail.wvu.edu | Monday through Friday, 7 a.m. to 7 p.m.
After Your COVID-19 Test
WHAT TO DO AFTER YOUR COVID-19 TEST
Thank you for participating in WVU’s COVID-19 testing process as we prepare
to bring our University community back to campus. There are some important
things you need to know about what you can and can’t do after being tested
and are waiting for your results.
WHAT SHOULD YOU DO WHILE YOU WAIT FOR YOUR RESULTS?
- Please maintain physical separation from others as much as possible and avoid large gatherings to the fullest extent possible until the results of your test are available.
- Wear a mask or face covering at all times unless you are in your residence hall room or personal residence.
- Practice good personal hygiene – wash your hands for at least 20 seconds with soap and water or use hand sanitizer and wipe down hard surfaces in your area.
- Be patient. Because you won’t have your results right away, you don’t know if you are contagious. If you did contract COVID-19, you are likely to be contagious two to three days before you become sick and up to 10 days afterward.
- You can access your test results electronically within three to five days. Instructions are on our Return to Campus: Testing website — wvu.edu/return -to-campus/what-you-need-to-know/testing .
ON CAMPUS
- Students can leave their residence hall room but should wear a mask/face covering as mandated and stay physically distant as much as possible.
- Students should still be able to eat within the dining halls, but they should wear a mask/face covering and physically distance themselves while traveling to dining halls and when they are not eating.
- During this period, various virtual activities will be hosted for students to stay busy, meet people, etc.
- Faculty and staff can leave their offices/workspaces but should wear a mask/face covering as mandated and stay physically distant as much as possible.
WHAT HAPPENS IF YOU RECEIVE A POSITIVE TEST RESULT?
- Students, faculty and staff with a positive test result will be notified by the local health department. Morgantown students, faculty and staff with a positive test result will also be notified by the Student Health Services clinic.
- Representatives from the local health department will conduct a case investigation for all positive cases and initiate contact tracing.
- The University will assist with contact tracing and also work with local health departments to determine if there is a need to decontaminate a specific facility or implement any additional mitigation measures.
- Testing information regarding patients is regulated by the Health Insurance Portability and Accountability Act (HIPAA) guidelines and will be kept confidential.
WHAT IF YOUR TEST RESULTS ARE NEGATIVE?
- Congratulations! We want you to remain COVID-free.
- Please continue to maintain physical distancing from those who are not in your immediate small circle of friends and avoid large gatherings to the fullest extent possible.
- Wear a mask or face covering at all times unless you are in your residence hall room or personal residence.
- Practice good personal hygiene – wash your hands for at least 20 seconds with soap and water or use hand sanitizer and wipe down hard surfaces in your area.
- If you develop COVID-19 symptoms after testing negative, you should be evaluated by a physician. You should not come to campus if you are feeling ill.
I TESTED NEGATIVE, BUT NOW I FEEL SICK. WHAT DO I DO?
- Students based in Morgantown should contact WVU Medicine Student Health at 304-285-7200.
- Students on WVU system campuses should contact their Student Health Clinic, the local health department or the West Virginia Department of Health and Human Resources hotline at 1-800-887-4304.
- Faculty and staff should contact their primary care provider or call WVU Medicine’s COVID-19 phone number at 304-598-6000 (Option 4).
REMINDER TO LET US KNOW IF YOU TEST POSITIVE.
All WVU community members are required to report if they test positive for
COVID-19 or are self-quarantining due to suspected or known exposure to
COVID-19. We want to be able to support you and make sure appropriate disinfection
and sanitation processes are implemented if necessary.
Students should notify the WVU CARE Team at
CARETeam@mail.wvu.edu
and employees should notify WVU Medical Management at
MedicalManagement@mail.wvu.edu
.
Please visit
wvu.edu/return-to-campus/what-you-need-to-know/testing
for more information!